01
Meeting starts — recording is automatic
In Built-in Meet or any scheduled call, one setting: 'turn on recording'. The moment the call starts, audio, video and transcript are captured in parallel. No reminder, no button push.
Feature · Recording & Transcript
Meeting ended — memory began.
The call is recorded automatically, transcribed word by word and made searchable. Mana AI extracts decisions, actions and risk signals from the transcript.
Auto
recording + transcript
Searchable
every sentence
Mana AI
turns it into action
RECORDING & TRANSCRIPT PREVIEW
Screenshot area ready
Visuals will fit into these frames once added — dimensions and ratio are prepared for the product UI.
Recording playerTranscript panelAI action summary
Live system · Real-timeDon't just read about it —
Don't just read about it —
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PROBLEM
Meeting over — half of what was said evaporated.
Recording in one tool, transcript in another subscription, summary in a doc nobody wrote. The 'you said this' fight starts; decisions blur; work boomerangs back.
ZOOM CLOUD RECORDING
Recording on Drive, link somewhere else, transcript premium; nobody opens it after the call.
OTTER / FIREFLIES
Separate bot, separate subscription, separate UI; transcripts not tied to tasks, customers or projects.
MANUAL NOTES
Writing while listening — half is missed, decisions stay disputed, the 'you said this' fight starts.
PHONE CALLS
No recording at all. What was said, who committed to what — the only proof is human memory.
AUDIO FILE + LISTEN LATER
Replaying a 1-hour call wastes time; not searchable, not quotable, not shareable.
POST-MEETING SUMMARY
Someone has to sit and write the summary; usually it isn't, if it is it's incomplete and shared late.
Single flow · WRM
Recording + transcript + search + action — in one context.
Classic recording tools file the meeting away. Managelify connects recording to transcript, transcript to customer and task, task to calendar. We call it Work Relationship Management (WRM) — meetings stop being recordings and become a system.
Auto recording
Transcript
Full-text search
Speaker separation
Permissions & security
AI summary
Risk signal
Mana AI action
02
Speech becomes text
Every sentence is transcribed with the speaker and a timestamp. With Turkish and English support, custom term glossary and name recognition the transcript comes out at usable quality.
03
Becomes searchable memory
Recording and transcript are stored on the meeting card; linked to customer, project and task. 'What did that customer say in March?' is answered in 3 seconds — memory becomes a system.
04
Let Mana AI turn it into action
Mana AI extracts decisions, actions, owners and dates from the transcript. It flags risk signals and writes the summary. Approve — the task lands in the right project, the right person.
DEPTH
Recording, transcript, AI summary, settings.
Recording is more than a file. In Managelify every call lives with its speaker, timestamp and action. When the meeting ends, work begins — memory becomes a system.
RecordingTranscriptAI summary & actionScenariosSettings
Recording features
- Auto meeting recording (HD video + audio)
- One-click manual record start / stop
- Participant notification at recording start
- Secure cloud storage
- Role-based access & shareable link
- Download, share, delete control
- Retention period policy
- Auto-link to meeting card
Transcript features
- Auto transcript (Turkish + English)
- Speaker separation & name recognition
- Timestamped sentences
- Word search & quote
- Copy / export transcript (PDF, TXT)
- Click a sentence to jump to that moment
- Term glossary (brand, product, name)
- Correction & manual editing
AI summary & action
- Meeting summary (decisions + topics)
- Auto action suggestions
- Owner & date suggestion
- Risk & satisfaction signals
- Detection of customer objections
- Follow-up task suggestions
- Q&A formatted summary
- One-click conversion to task / note / email
Use scenarios
- Customer discovery & demo (every objection on record)
- Sprint planning & retro (decisions become reference)
- 1:1 management (development notes live on)
- Interviews (objective evaluation)
- Training & onboarding (new hires listen later)
- Investor & advisor calls (no detail is lost)
Settings & security
- Auto recording default
- Transcript language (TR / EN / auto)
- Speaker name recognition
- Retention period (30 / 90 / 365 days)
- Permission & sharing roles
- Term glossary (brand, product)
- Auto-link to customer/project
- Export format
ENHANCERS
Not just recording — making it remembered, searchable, actionable.
Recording + transcript + tasks in one context
Recording sits next to the call, transcript next to the task, action inside the project. You don't open three tabs — the system shares the same context.
Searchable memory
All transcripts are full-text searchable. Customer name, product, price, objection — type and find. Institutional memory moves from people to system.
Role-based, GDPR ready
Who sees, downloads, shares which recording — you decide. With retention period, role-based permissions and audit trails customer data stays under control.
Mana AI = automatic summary & action
Transcript is raw material, Mana AI is the production layer. Summary, action, risk, follow-up — work starts on its own when the meeting ends.
Read the transcript — surface the decision.
Mana AI analyzes the transcript and extracts decisions, actions and customer signals. It suggests owner, date and project; one approval turns it into a task. It catches risk signals early; sequences follow-up actions. AI is not a feature — it is the production layer of the system.
Auto summary & decisionsRisk & sentiment signalAction suggestionsOwner & date suggestion
SAMPLE SUMMARY
"In today's ABC call I caught 4 actions and 1 risk signal: the customer repeated the price objection. Should I assign you the revised proposal task for Thursday?"
Transcript analysis Risk & satisfaction signal Decision & action summary One-click conversion to task
WHO IT'S FOR
From solo to teams — every meeting becomes institutional memory.
Freelancer
Every word of the client call is proof — the 'we said' fight is over.
The discovery call with the client is recorded automatically; the transcript is linked to the CRM card. While drafting the proposal you go back to the transcript to check 'what exactly did they ask for'. If a revision request comes in — the recording becomes the reference.
Agency
Client review & internal sprint — everyone speaks from the same source.
The account manager doesn't take notes during client review; they speak. Mana AI summarizes and pushes actions to the production team. A new teammate reads a 3-month-old client decision from the transcript — onboarding speeds up.
Startup & team
Investor, demo, product call — institutional memory becomes a system.
The promise made in the investor meeting, the decision in the product meeting, the answer in the interview — all in searchable memory. Held in the system, not the founder's head. The team grows, memory scales.
COMPARISON
Otter, Fireflies, Zoom — each is a piece. Managelify is the whole.
The table below shows the strengths of popular recording and transcript tools and the wholeness Managelify Recording & Transcript delivers in one flow.
TOOLSTRENGTHGAP
Zoom Cloud RecordingFamiliar recording experienceTranscript is premium; lacks task, CRM and AI action integration
Otter.aiStrong transcriptSeparate bot & subscription; disconnected from workflow; limited action generation
Fireflies.aiAI summary & searchThird party; data on a different cloud; no built-in tasks/CRM
Microsoft Teams recordingEnterprise integrationHeavy setup; too much for small teams & external clients; limited action AI
Manual notes + audio fileFlexibleNot searchable, not shareable, doesn't scale; depends on human memory
Managelify Recording & TranscriptWRMRecording + transcript + search + tasks + CRM + Mana AI in one flow—
CONTINUE
Explore Recording & Transcript alongside Managelify's other modules.
Built-in Meet
Video meetings; recording and transcript turn on automatically.
Meeting Scheduling
Invites, agenda, reminders — recording is part of the flow.
Calendar
Meetings, tasks, appointments on a single timeline.
Task Management
Actions from the transcript turn into tasks automatically.
Workspace
Meeting summaries live on pages; knowledge stays.
All modules
See Managelify's 8 categories and 33 modules in one panel.
FREQUENTLY ASKED QUESTIONS
Clear answers about Recording & Transcript.
What does Recording & Transcript do exactly?
Recording & Transcript is the system that automatically records calls in Managelify Built-in Meet as audio + video, while at the same time transcribing every sentence with speaker and timestamp. Recording and transcript are stored on the meeting card, become searchable, and are linked to task and customer cards.
Which languages does the transcript support?
Turkish and English are supported natively; automatic language detection is included. With speaker separation, name recognition and term glossary, brand, product and proper names are spelled correctly. The language can switch automatically during the meeting; the transcript follows.
Does it replace Otter or Fireflies?
Yes — and more. Otter and Fireflies require a separate app, separate bot and separate subscription; the transcripts aren't tied to your workflow. Managelify Recording & Transcript is built-in; the transcript automatically links to customer card, project and task. Mana AI pushes actions directly to the task board — no third party.
How long are recordings and transcripts kept?
You define retention: 30, 90, 365 days or unlimited. You can apply flexible policies within plan limits. GDPR and KVKK compliant deletion, export and audit trails are provided. If the customer requests it, data is deleted in one click.
Are participants notified when recording starts?
Yes. The moment recording starts, all participants see a visual and hear an audio notice; a 'recording' badge stays on in the meeting room. This is required for both KVKK/GDPR compliance and for trust. With the lobby on, participants enter after granting consent.
How does transcript search work?
All transcripts are full-text searchable. Customer name, product, word, objection, price — type into the search box and every sentence with that term is listed with its meeting and minute. Click a sentence and you jump to that exact moment in the recording. Institutional memory starts here.
What does Mana AI do with Recording & Transcript?
Mana AI analyzes the transcript and extracts decisions, actions, owners and dates. It flags customer signals (dissatisfaction, risk, purchase intent). It surfaces prompts like 'There are 4 actions and 1 risk in this call; want to add them?'. AI is not a feature, it is the engine that turns the transcript into a production layer.
Are recordings and transcripts secure?
Yes. The call stream is end-to-end encrypted; recordings and transcripts are stored with role-based access. Who sees, downloads, shares which recording — you decide. GDPR and KVKK compliant; retention period, audit trails and deletion rights are fully under control. Data does not leave Managelify.
MANAGELIFY
Instead of explaining — try Recording & Transcript today.
No signup, no credit card, no setup. Run your first meeting; transcript and actions arrive automatically.