01
Schedule in one click
Create a meeting from the calendar or via command, write the title and agenda, pick attendees. The built-in Meet link is generated automatically — Zoom or Teams is your call.
Feature · Meeting Scheduling
Don't plan meetings — plan outcomes.
Invites, Meet links, agendas, reminders and action tracking in one flow. Native Google Calendar, Zoom and Microsoft Teams; Mana AI turns meetings into tasks automatically.
One
scheduling flow
3+
Meet integrations
Mana AI
for action extraction
MEETING SCHEDULING PREVIEW
Screenshot slot ready
When the visuals are in, they'll snap into these frames — proportions are tuned for product UI.
Create meetingInvite & agendaAction tracking
Live system · Real-timeDon't just read about it —
Don't just read about it —
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No sign up, no card, no setup. One click opens the real dashboard with projects, tasks, Mana AI and the calendar — exactly as if it were your own account.
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PROBLEM
Invite in one place, link in another, action nowhere.
Booking in Calendly, link in Zoom, agenda in Notion, task in Asana, reminder on WhatsApp. Scheduling a meeting becomes a project of its own; when it's done, half the actions vanish.
WHATSAPP PLANNING
“Are you free at 2 PM tomorrow?” → stays in chat, never lands on the calendar, gets forgotten, no link is sent.
CALENDLY + ZOOM
Booking in Calendly, link in Zoom, agenda in Notion, client card in CRM — four tabs open.
EMAIL INVITES
Invite mail goes out; no attachments, manual reminders, agenda and files live elsewhere.
AFTER THE MEETING
What was said disappears; whoever took notes inherits the action — and follow-ups never happen.
RECURRING 1:1S
Same meeting every week, but you open 5 different docs to find the agenda and previous notes.
CONFLICTING INVITES
Invite accepted, then noticed — it clashes with another meeting; the reschedule marathon begins.
One flow · WRM
Invite + Meet + agenda + action — all in one flow.
Classic meeting management means hopping from tool to tool. Managelify Meeting Scheduling shares context with the calendar, CRM, tasks, files and chat. We call it Work Relationship Management (WRM) — meetings are part of the work, not a separate app.
Invite & agenda
Built-in Meet
Zoom & Teams
Reminders
Recurring
Conflict alerts
Booking page
Mana AI
02
Send the invite automatically
Invites, calendar entries and reminders go out automatically. External guests are invited by email — no copy-paste link drudgery.
03
Run the meeting
Native Meet brings the call, screen share, chat, polls, Q&A, recording and transcript into one interface. Create tasks and notes from inside the meeting.
04
Turn it into action
Mana AI extracts actions from the transcript and chat; they drop into projects and client cards as tasks. When the meeting ends, the work has already started.
DEPTH
Scheduling features, scenarios, settings.
Meetings are about outcomes, not words. In Managelify every meeting lives with its agenda, invite and actions. What was discussed becomes work, the work becomes record, the record becomes reference.
Scheduling featuresScenariosSettings
Scheduling features
- Agenda & description field
- Multi-attendee selection
- External (email) guest invites
- Built-in Meet link, automatic
- Zoom & Microsoft Teams links
- Recurring meetings (1:1, sprint)
- Reminder & notification settings
- Conflict warnings
- Automatic time-zone conversion
- Availability & buffer time
- Personal booking page
- Bind to CRM client card
Use scenarios
- Client discovery & demo calls
- Weekly 1:1 management
- Sprint planning & retro
- Team stand-ups
- Sales closing calls
- Investor & advisor meetings
Settings & control
- Working hours & availability
- Buffer time (between meetings)
- Automatic reminder rules
- Time zone & language
- Booking page customisation
- Permissions & sharing
ENHANCERS
Not for holding meetings — for getting out of them.
Invite, link, agenda — one screen
Attendees, the Meet link, agenda and files live in the same window when you schedule. You don't open three tools; the flow doesn't break.
Time zones work for you
The client is in New York, your team in Istanbul — everyone sees their own time. Time-zone correction is automatic when the invite goes out.
Recording + transcript ready
Meeting recordings and transcripts are produced automatically and kept on the meeting card, fully searchable. The 'you said this' debate is over.
Action tracking on autopilot
Mana AI extracts actions from the transcript; suggests owner, date and project. One approval and they become tasks — meetings turn into output.
Let it listen — and lift the actions out.
Mana AI extracts actions from the transcript and chat, suggests owner and date, and drops the task on the right project. It catches conflicts early, suggests buffer time and prepares agendas for recurring meetings. AI isn't a feature; it's the system's production layer.
Automatic actions from transcriptConflict & load alertsAgenda suggestionsAttendee & owner suggestions
SAMPLE SUGGESTION
"3 actions came up in the call: send proposal (you, Friday), design revision (Ayşe, Wednesday), contract draft (Can, Monday). Want me to add them as tasks?"
Transcript & chat analysis Owner & date suggestions Auto-link to the right project One-tap task creation
FOR WHOM
From solo to team — every meeting tied to an outcome.
Freelancer
Client discovery calls — booking page, Meet link and CRM card all in one place.
Clients use your Managelify booking page instead of Calendly; the meeting drops into the CRM card, a Meet link is generated and reminders go out automatically. After the call, Mana AI extracts the actions — and reminds you to send the proposal.
Agency
Client reviews & production meetings — the account manager and team in sync.
The account manager schedules the weekly review, the production team sees the agenda, the client is on the invite. Post-meeting actions land on the project board; feedback follow-up becomes transparent.
Startup & team
Sprint, 1:1, demo — where your rhythm lives in one flow instead of a screen pile-up.
Sprint planning, retro, 1:1s and demos in a single tool. On recurring meetings, previous notes and actions sit right next to you; on heavy weeks Mana AI flags meeting fatigue and suggests options.
COMPARISON
Calendly, Zoom, Cal.com — each a piece. Managelify is the whole.
The table below shows what popular meeting-scheduling tools do well, and the unified completeness Managelify delivers in a single flow.
TOOLSTRENGTHGAP
Calendly + ZoomBooking + callAgenda, tasks, CRM and action tracking live in separate tools
Cal.com + Google MeetOpen-source bookingNo post-meeting actions, transcript or task generation
Microsoft Teams SchedulerEnterprise Outlook integrationWeak CRM and task integrity; heavy for small teams
Google Meet + CalendarFast & freeNo booking page, agenda structure or automatic actions
Zoom SchedulerFamiliar call experienceNo tasks, client cards or AI action extraction
Managelify Meeting SchedulingWRMInvite + Meet + agenda + actions + CRM in one flow, automatic task generation with Mana AI—
MORE
Explore Meeting Scheduling alongside Managelify's other modules.
Calendar
Meetings, tasks and bookings on a single timeline.
Notifications & Inbox
Meeting invites and reminders in a single Inbox.
Task Management
Actions from meetings turn into tasks automatically.
Team Messaging
Pre- and post-meeting channel chat in the same context.
All modules
Explore Managelify's 8 categories and 33 modules in one panel.
Demo & Contact
Book a 1:1 intro call with our team.
FREQUENTLY ASKED
Clear answers about meeting scheduling.
What exactly does Managelify Meeting Scheduling do?
Managelify Meeting Scheduling is a built-in system that manages invites, agendas, Meet links, reminders, recordings, transcripts and post-meeting actions in a single flow. You create a meeting; attendees, link and reminders go out automatically, and when the meeting ends Mana AI extracts actions as tasks.
Which call tools does it support?
Built-in Managelify Meet, Zoom and Microsoft Teams are supported. You pick one when scheduling; the link is generated, attached to the invite and added to the calendar automatically. No more juggling three tabs to copy a link.
Is it an addition to Calendly / Cal.com or an alternative?
An alternative. Managelify provides a personal booking page (e.g. app.managelify.com/meet/yagiz-gurbuz), Meet link generation, agendas, reminders, transcripts and action tracking in one interface. You move from Calendly + Zoom + Notion + Asana to a single subscription.
Are recording and transcript automatic?
For meetings run via the built-in Meet, recording and transcript are produced automatically and stored on the meeting card. They become searchable; instead of 'you said this' debates you get clean references. Mana AI uses this data to extract actions.
Are recurring meetings (1:1, sprint) supported?
Yes. You can create recurring meetings for weekly 1:1s, sprint planning, retros or client reviews. Previous notes and actions live on the same meeting series; you don't start from scratch each week.
How do post-meeting actions become tasks?
Mana AI extracts actions from the transcript, chat and agenda. For each action it suggests an owner, due date and linked project. You approve; the task lands on the right project, with the right person, on the calendar.
Can I invite external (outside the org) guests?
Yes. You can invite clients, advisors or partners by email. They join the meeting without a Managelify account; calendar invites and reminders are sent to them automatically.
How does Mana AI work in meeting scheduling?
Mana AI reads weekly meeting load, catches conflicts early, suggests buffer time and extracts actions from post-meeting transcripts. It surfaces nudges like 'You have 14 meetings this week — want a buffer on Thursday?' or '3 actions came up in the call, want me to add them as tasks?'. AI isn't a feature; it's the system's production layer.
MANAGELIFY
Skip the pitch — try Managelify Meeting Scheduling today.
No signup, no card, no setup. Open the real panel in one click and connect every meeting to an outcome.