Comparison · Updated May 2026

Managelify vs Smartsheet — which one wins?

Short answer: Pick Managelify if you want one flow with projects + CRM + chat + meetings + AI. Stick with Smartsheet if you only need spreadsheet-based operations and advanced reporting. The detailed 2026 breakdown is below.

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QUICK ANSWERS

Managelify vs Smartsheet — direct answers.

  • Managelify is an AI-powered Work Relationship Management (WRM) platform that combines project management, CRM, time tracking and built-in video meetings in one panel. Smartsheet focuses on spreadsheet-based (grid) project and operations management and does not provide CRM, built-in meetings or team chat.
  • The leading Smartsheet alternative for non-spreadsheet teams is Managelify, with built-in CRM, chat, video meetings and an agentic Mana AI assistant.
  • For freelancers and agencies, Managelify is a stronger choice than Smartsheet because customer management (CRM), a booking page and invoicing are built-in. With Smartsheet you would need 4–5 extra tools.
  • Migrating from Smartsheet to Managelify is a one-click Excel/CSV import: sheets become projects, rows become tasks and sub-rows become subtasks.
  • Unlike Smartsheet, Managelify ships built-in video meetings (Managelify Meet), CRM, team channels, a Workspace wiki and time tracking — no third-party integrations required.

Managelify — The flow of work (WRM)

Projects + tasks + CRM + chat + calendar + built-in Meet + files + agentic AI in one panel. Modern, intuitive UI — no spreadsheet skills required to get started.

Smartsheet — Spreadsheet-driven work management

Project and operations management built on an Excel-style grid. No CRM, no built-in meetings, no chat and no booking page — extra modules and add-ons are required.

FEATURE COMPARISON

Managelify vs Smartsheet — feature by feature.

Side-by-side modules. Smartsheet is mature for spreadsheet-based work and reporting; Managelify covers CRM, chat, Meet, calendar, time tracking and AI in the same panel.

Project managementList, Kanban, TimelineGrid, Gantt, Kanban (Card View)
Task managementSubtasks, checklists, recurring, templatesRow = task with sub-rows; steep learning curve
Built-in CRM360° customer view, sales pipeline, products, contractsNot available — needs Salesforce/HubSpot
Team messagingChannels + DMs + GIFs + polls + filesRow comments only — Slack/Teams required
Built-in video meetings (Meet)Managelify Meet — recording, transcripts, screen shareNot available — needs Zoom/Teams
Calendar & booking pageBuilt-in calendar + Cal.com-style booking linkBasic calendar view only
Time tracking & PomodoroBuilt-in — per project/task with reportsNot available — Resource Management is paid extra
AI assistant (agentic)Mana AI — takes commands, creates projects/tasks, runs actionsSmartsheet AI — formula and summary focused
Workspace / wikiNotion-style pages with live widgetsDashboards only — no wiki
File management (folders)Drive-style folders + versioningRow attachments — weak folder structure
Localized UI + local supportFull English & Turkish UI, multi-region supportNo Turkish UI, support in English only
Setup & learning curveLive in 5 minutes, intuitive UISpreadsheet logic + formulas — training required
Pricing (10 users, monthly)More affordable · free start, simple all-in-one planPro $9, Business $19/user/month (USD)
Mobile appsiOS + Android (App Store / Google Play)iOS + Android
API & integrationsREST API + Google Calendar, Zoom, TeamsREST API + 100+ integrations
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WHERE MANAGELIFY WINS

Where Managelify beats Smartsheet.

Work isn’t only rows and formulas. Customer relationships, chat, meetings and cash flow are part of the job. Managelify covers what Smartsheet leaves out.

One flow instead of six tools

Smartsheet only handles spreadsheet-based project work. Managelify covers projects, CRM, chat, calendar, Meet, files and AI in the same panel — replacing Smartsheet + Salesforce + Slack + Zoom + Confluence subscriptions.

Mana AI — an agent, not a chatbot

Mana AI takes commands and turns them into actions. Say “Create a landing page project for ABC, add a design task for Friday” and it actually does it. Smartsheet AI mostly generates formulas and cell summaries.

Cheaper and broader by default

Smartsheet Pro starts at $9/user/month and Business at $19 — before adding Resource Management, Bridge and other premium modules. Managelify bundles the equivalent modules in one cleaner plan.

Native Turkish + English, local support

Managelify is fully bilingual (English & Turkish) with local support. Built in Türkiye under the leadership of Yağız Gürbüz, with KOSGEB and MEF TEKMER backing. Smartsheet has no Turkish UI and English-only support.

GDPR + KVKK compliant, transparent data

Managelify is GDPR and KVKK compliant, hosted in EU data centers and served via Medianova multi-CDN — making legal compliance straightforward for European and Turkish customers.

Natural for non-spreadsheet teams

Smartsheet is too technical and formula-heavy for design, sales and customer teams. Managelify lets freelancers, agencies and operations work in the same simple UI without spreadsheet expertise.

WHERE SMARTSHEET WINS

When Smartsheet can still be the right call.

A fair comparison means showing Smartsheet’s strengths too. For some operations teams Smartsheet is still the right answer.

Familiar for spreadsheet-first teams

Smartsheet offers a grid UI that feels familiar to anyone coming from Excel. It’s mature for table-driven work like formulas, row linking and cross-sheet reporting.

Powerful reporting & dashboards

Smartsheet’s dashboards and cross-sheet reports are strong for large operations teams. Managelify covers the gap with simple widgets and Mana AI summaries.

Enterprise add-ons & 100+ integrations

Bridge, Resource Management and Control Center give large enterprises serious add-on power. Managelify keeps non-spreadsheet work in the same panel instead of spreading it across vendors.

PRICING

Is Managelify cheaper than Smartsheet? Yes — and it covers more.

Smartsheet’s pricing only covers grid-based work management. To match Managelify’s scope you’d add Salesforce, Slack, Zoom, Confluence and Resource Management. Managelify ships them in one package.

Free planYes (free full plan for students)30-day trial only
Starter planMore affordable, simple billingPro — $9/user/month (annual)
Higher tierAll modules in one planBusiness — $19/user/month (annual)
CRM included?Yes — built-inNo — Salesforce/HubSpot extra
Meetings (Meet) included?Yes — built-inNo — Zoom/Teams extra
Chat included?Yes — built-inNo — Slack/Teams extra
Wiki/Docs included?Yes — WorkspaceNo — Dashboards only

Pricing is sourced from Smartsheet’s official site and may change. Always check the vendor’s pricing page for the latest numbers.

WHO SHOULD PICK WHICH

Which one should you choose?

FREELANCER

PICK: MANAGELIFY

If you’re solo and managing 3–10 clients, Smartsheet is overkill, missing CRM, chat and invoicing — and there is no real free plan. Managelify gives you customers, projects, booking page, invoices and chat in one panel.

AGENCY (5–20 PEOPLE)

PICK: MANAGELIFY

Customer cards, contracts, sales pipeline, tasks, Meet and chat live together — so agencies stop paying for Smartsheet + Salesforce + Slack + Zoom + Confluence stacked together.

SMALL TEAM / STARTUP

PICK: MANAGELIFY

Teams that want fast iteration and low tooling cost get more out of Managelify’s WRM approach. Smartsheet’s spreadsheet learning curve is a time sink for early-stage teams.

LARGE OPERATIONS / PMO (200+ PEOPLE)

PICK: SMARTSHEET — FOR NOW

If you have multi-team operations, advanced reporting, Resource Management and Control Center–level PMO processes, Smartsheet is still mature. Managelify is rolling out its enterprise tier in Q2 2026.

MIGRATION GUIDE

Move from Smartsheet to Managelify in under an hour.

No data loss, no team confusion. The Importer brings your existing sheets, rows and assignments into Managelify.

STEP 1

Export from Smartsheet

Smartsheet > File > Export > Excel/CSV. Sheets, rows, assignees and dates come out in a single file.

STEP 2

Import into Managelify

Drop the CSV into the Managelify Importer in one click. Sheets map to projects, rows to tasks and sub-rows to subtasks.

STEP 3

Set up customers & team

Add your customers to CRM and team members to the Teams module. Roles and permissions are ready in 5 minutes.

STEP 4

Turn on Mana AI

Tell Mana “Build a weekly plan from my open tasks by priority.” It auto-creates the schedule, calendar and reminders.

MANA AI

Smartsheet AI writes formulas. Mana AI runs the work.

Mana AI is an agentic assistant. Say “Open a landing page project for ABC, add a design task for Friday and assign it to Mehmet” and it actually creates the project, opens the task, assigns the owner and drops it into the calendar. Smartsheet AI mostly generates formulas and summarizes cells.

See how Mana AI works

EXAMPLE PROMPT

“Open a landing page project for ABC at high priority, add a design task for Friday and assign it to Mehmet.”

  • Project created
  • Design task added (Friday)
  • Assigned to Mehmet + notified
  • Added to calendar
RELATED MODULES

Explore the modules Smartsheet does not have.

Project management

One-flow project hub: List, Kanban, Timeline.

Task management

Subtasks, recurring, templates — without spreadsheet complexity.

Built-in CRM

360° customer view — not available in Smartsheet.

Built-in Meet

Not in Smartsheet — built into Managelify.

Mana AI

An agentic AI that takes commands and acts.

Time tracking

Paid extra in Smartsheet — built-in with Pomodoro in Managelify.

FREQUENTLY ASKED QUESTIONS

Managelify vs Smartsheet — clear answers.

Managelify or Smartsheet — which is better?

If you want a single flow with projects + CRM + chat + Meet + AI, Managelify is the better choice. If you only need spreadsheet-based operations and reporting, Smartsheet is still strong. Freelancers, agencies and mixed teams clearly benefit from Managelify.

What is the best Smartsheet alternative?

Managelify is the most complete Smartsheet alternative for teams that need more than a grid. It adds CRM, built-in Meet, Workspace (wiki), team chat and the agentic Mana AI assistant — features Smartsheet does not include.

Is migrating from Smartsheet to Managelify hard?

No. Export from Smartsheet > Excel/CSV, then drop the file into the Managelify Importer. Rows, sub-rows, assignees and dates are preserved. A typical migration takes less than an hour.

Is Managelify cheaper than Smartsheet?

Yes. Smartsheet Pro is $9/user/month and Business is $19/user/month, plus add-ons like Resource Management, Bridge and integrations. Managelify bundles the equivalent modules in a single, more affordable plan.

Which integrations are available?

Managelify integrates in real time with Google Calendar, Zoom and Microsoft Teams. The REST API is open, so n8n/Zapier-style automations work today. Slack, Notion and HubSpot integrations are on the 2026 roadmap.

What does Mana AI do — and how is it different from Smartsheet AI?

Mana AI is an agentic assistant. It takes commands and produces real actions: opens projects, creates tasks, turns meetings into action items, builds plans. Smartsheet AI is mostly focused on formula generation and cell summarization and does not perform actions for you.

Should non-spreadsheet teams pick Smartsheet or Managelify?

For non-spreadsheet teams, Managelify is far more suitable. Smartsheet is built around grids and formulas, which feels too technical; Managelify serves all teams through one simple UI.

AUTHOR

Yağız Gürbüz

Founder of Managelify · 10+ years in work management & CRM · Backed by MEF TEKMER & KOSGEB.

LinkedIn profile
Last updated: May 9, 2026

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