Short answer: Whereby for a simple in-browser meeting room or an embedded video API; Managelify for real work management (project + CRM + Meet + booking page + invoicing) in one plan. Detailed 2026 comparison below.
Projects + tasks + CRM + chat + calendar + built-in Meet + files + agentic AI in one panel. Stable in-browser meetings joined with one click + tasks auto-extracted from the meeting + recordings tied to the customer card — all included in the plan. No work left after the meeting.
Whereby is a Norway-based, no-download, browser-based video meeting tool. It stands out with simple persistent room links and a developer-friendly Embedded API. But there's no project management, CRM, tasks, booking page, contracts or invoicing — it's just the meeting room.
The table below puts the main modules of both products side by side. Whereby is one of the simplest in-browser meeting rooms; Managelify offers projects + CRM + chat + Meet + calendar + booking page + time tracking + agentic AI in the same panel — the only product designed end-to-end for work.
No sign up, no card, no setup. One click opens the real dashboard with projects, tasks, Mana AI and the calendar — exactly as if it were your own account.
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Whereby is great for the call, but work scatters across other tools after the meeting. Managelify keeps the same meeting quality and unites projects, customers, sales and the booking page in one plan and a professional interface.
Whereby is just the meeting room; once the meeting ends, action items scatter across other tools (Asana, Notion, HubSpot, Calendly). In Managelify the moment a meeting ends, action items are already on tasks inside the project. Mana AI reads the transcript, assigns who does what; the recording links to the customer's card.
Whereby's AI summary/transcript features are limited and don't generate tasks. Mana AI is agentic: tell it 'extract action items, assign Mehmet, drop a note on the customer's card, set a follow-up task for Friday' and it actually does it. Whereby ends the meeting; Managelify ends the work.
In Whereby you have a persistent room link, but to let a client pick a time you need a separate tool and subscription like Calendly. In Managelify the booking page is included in the plan — clients pick a time from a single link, it auto-drops on the calendar, the Meet link is generated. No extra license needed for a Cal.com-style professional flow.
In Whereby there's no CRM, sales pipeline, contracts or invoicing — Whereby was designed for meetings. In Managelify all of these come in one plan with transparent billing. You invite your clients into a single professional interface and skip USD invoicing headaches.
In Whereby the room is persistent but which client, which project, which task — there's no context. In Managelify every meeting ties to a project, customer and task. The 'which client was this meeting for?' question disappears; actions flow automatically.
If you use Whereby for work you add Pro/Business ($9–$12) + Asana ($11) + HubSpot Starter ($20) + Calendly ($12) + Toggl ($9) — totaling $60+/user/mo. Managelify ships every module including Mana AI in one plan with transparent billing.
For a fair comparison we explain Whereby's strengths clearly too. For zero-friction in-browser calls and embedding video into your own product via API, Whereby is still a very strong choice.
Whereby's strongest point: no download, no required account. The client clicks the link and instantly enters the meeting. It's one of the lowest-friction platforms for quick calls with external invitees.
With the Whereby Embedded API you can integrate video meetings into your own product. It's a strong infrastructure for healthcare, education and consultancy SaaS. Managelify is an end-to-end application; for that specific use case Whereby Embedded may be more suitable.
Whereby intentionally keeps things simple. No complex settings, no unnecessary buttons — just a room link and a meeting. An attractive design for solo users or those who prefer minimal tools.
Whereby Free is free in a limited way. But once you use it for work you add Pro/Business ($9–$12) + Asana ($11) + HubSpot ($20) + Calendly ($12) + Toggl ($9) — totals climb above $60/user/mo. Managelify ships every module including Mana AI in one plan with transparent billing.
Prices come from Whereby's official site and may change. Check the relevant provider's pricing page for current pricing.
FREELANCER
RECOMMENDATION: MANAGELIFYSending a client a meeting link that opens in the browser is nice but not enough — you also need a booking page, customer card, projects, tasks, contracts and invoicing. Managelify ships them all in one plan with transparent billing, no setup needed, ready in 10 minutes.
AGENCY (5–20 PEOPLE)
RECOMMENDATION: MANAGELIFYOn Whereby you run the meeting, but actions live in Asana, customers in HubSpot, bookings in Calendly, invoices in QuickBooks — every month 5 separate subscriptions and 5 separate UIs to teach the team. Managelify solves an agency's CRM + project + chat + Meet + invoicing needs in one plan.
SMALL TEAM / STARTUP
RECOMMENDATION: MANAGELIFYFor early-stage startups the 'Whereby + Asana + HubSpot + Calendly + Toggl' stack is heavy in both cost and management. Managelify ships them all in one panel — Mana AI takes over the routine work; as the team leaves the meeting, work flows automatically.
DEVELOPER / TEAM EMBEDDING VIDEO INTO THEIR SAAS
RECOMMENDATION: WHEREBYIf you're embedding video meetings via API into your own healthcare, education or consultancy product, Whereby Embedded is clearly more suitable. Managelify is an end-to-end work management application; in that specific developer scenario it can be used alongside Whereby.
Without losing data or confusing your team. You can keep Whereby links for calls; CRM, project and invoicing modules are already there.
You don't have to drop Whereby when moving to Managelify. Your existing Whereby room link keeps working; it connects to the Managelify calendar manually or via integration.
Whereby has no CRM; load your customers directly into the Managelify CRM. Add team members to the Teams module — roles and permissions are ready in 5 minutes.
Instead of a Calendly subscription, share your Managelify booking page (app.managelify.com/meet/yourname) with clients. They pick a time, it drops on the calendar, the Meet link is generated — no extra fee.
Tell Mana 'after this meeting, summarize the transcript, assign action items as tasks to the team, drop a note on the customer's card.' No work left after the meeting.
Mana AI is an agentic assistant included in the Managelify plan. Tell it "extract action items from the meeting, assign Mehmet, drop a note on the customer's card, set a follow-up task for Friday" and it actually does it. Whereby's AI features only produce limited summaries — they don't create tasks, don't tie to a customer card, don't assign to a team.
How Mana AI worksSAMPLE COMMAND
"Summarize this meeting, assign action items to the team, drop a note on the customer's card, set a follow-up task for Friday."
In-browser recording + transcript built in — Whereby alternative, included in the plan.
Cal.com-style booking page — no Calendly subscription needed.
Not in Whereby — List/Kanban/Timeline built in.
360° customer card — completely missing in Whereby.
Pomodoro + reports — no Toggl needed.
Agentic AI that auto-extracts tasks from meetings — included in the plan.
If you only need a simple in-browser meeting room or a video API to embed in your own product, Whereby is clearly better. But if you want real work management — projects, tasks, customers, bookings, contracts, invoicing — Managelify is clearly better. Whereby is just the meeting; for after-meeting work you add 4–5 more tools like Asana, HubSpot, Calendly, Toggl. Managelify ships them all in one plan with transparent billing.
Managelify is the work-focused alternative to Whereby. It offers a full English UI, multi-language support, GDPR-aligned governance and global support. On top of that, it brings everything Whereby lacks — built-in project management, CRM, booking page, contracts, invoicing, time tracking and the agentic Mana AI — in one plan.
No, you don't even need to leave Whereby. You can switch to Managelify's built-in Meet; or you can keep using Whereby for calls and run projects, CRM, booking page and invoicing in Managelify. Existing Whereby room links keep working.
If you only compare meetings, Whereby Free is free in a limited form. But for work you pay Whereby Pro ($8.99) + Asana ($11) + HubSpot Starter ($20) + Calendly ($12) + Toggl ($9) = $60+/user/mo and learn 5 separate UIs. Managelify ships them all in one plan with transparent billing — total cost and operational load are far lower.
In Whereby, recording is available on Pro and Business plans; not on Free. The transcript feature is limited and doesn't perform agentic action (creating or assigning tasks). In Managelify recording + transcript + Mana AI summary + auto task extraction are built into one plan with transparent billing.
No, they're different categories. Whereby Embedded is an API for developers to embed video meetings into their own products (ideal for healthcare, education and consultancy SaaS). Managelify is an end-to-end Work Relationship Management application for freelancers, agencies and small teams — projects, CRM, Meet, bookings and invoicing in one plan, ready to use directly.
For a freelancer Managelify is far more suitable. Just sending a meeting link to a client isn't enough — you need extra tools for booking page, customer card, projects, tasks, contracts and invoicing. Managelify ships them all in one plan with transparent billing, no setup needed, ready in 10 minutes. If you wish, you can keep Whereby for the call and run it integrated with Managelify.
AUTHOR
Founder of Managelify · 10+ years of work management & CRM experience · Backed by MEF TEKMER & KOSGEB.
LinkedIn profileMANAGELIFY
Without bolting on Asana/HubSpot/Calendly/Toggl. Open the professional panel in one click; try chat, projects, tasks, CRM, Mana AI and Meet yourself.